- Conduct a comprehensive vehicle inspection
Before Winter truly sets in, we recommend that your drivers carry out a thorough inspection of their company vehicle. The new vehicle inspection feature within the DAVIS Driver App can prompt your drivers to check the following areas:
– Tyre tread and pressure: Tyre pressure drops in colder weather, and worn-out tyres won’t provide adequate grip on icy roads. Some fleet operators may choose to switch to Winter or all-season tyres as they tend to have better traction.
– Brakes: Winter driving requires reliable brakes. Inspect the brake pads, discs, and fluid levels to ensure they are in top condition.
– Battery health: Cold temperatures reduce battery capacity, making it harder for vehicles to start. Many modern batteries have health indicator lights on them.
Using our software to schedule and track these inspections can help ensure no vehicle is overlooked.
- Check and replace essential fluids
Cold weather may affect fluid viscosity, which can impair vehicle performance. Here’s what to check:
– Windshield washer fluid: Use a winter-grade washer fluid that won’t freeze and inspect windshield wipers to ensure they are in good working order.
– Engine oil: Consider using winter-grade oil, designed to perform better in low temperatures.
– Anti-freeze/coolant: Ensure your coolant is diluted at the correct ratio to prevent freezing and keep the engine operating at the right temperature.
- Equip your fleet with Winter tools
Winter conditions can cause unexpected delays, so having the right tools on hand is essential. Equip every vehicle with:
– Emergency supplies: Prepare for worst-case scenario by stocking each vehicle with blankets, water, a torch, a first aid kit, and other emergency essentials.
– De-icing kits: Include scrapers, brushes, and de-icer fluid to ensure drivers can clear windshields and windows safely.
– Snow chains: If your fleet operates in areas prone to heavy snow, snow chains can provide much-needed traction.
- Prepare your drivers for Winter conditions
Even the best-prepared fleets can face challenges if drivers aren’t properly prepared. Winter driving demands a higher level of caution and expertise, and it could be beneficial to cover:
– Defensive driving techniques: Teach drivers how to handle snowy or icy roads, including slowing down, increasing following distances, and braking gently. DAVIS Coaching has a specific Winter driving course which covers these topics.
– Using Winter equipment: Ensure all drivers know how to use snow chains, de-icing tools, and other essential equipment.
– Emergency procedures: Prepare drivers for the possibility of accidents or breakdowns by covering emergency protocols and storing key contacts in the DAVIS Driver App glovebox.
- Implement a Winter Maintenance Schedule
You may wish to establish a winter-specific maintenance schedule to stay on top of potential issues such as:
– Frequent fluid checks: Regularly check antifreeze, oil, and windshield washer levels throughout the season.
– Battery testing: Monitor battery performance and replace any that are struggling in cold temperatures.
– Tyre maintenance: Continuously monitor tyre pressure and tread depth, as fluctuating temperatures can affect both.
A proactive maintenance schedule could prevent costly repairs and keep your vehicles on the road. DAVIS Fleet notifies you when the next service is due, therefore mitigating the risk of missing one and an issue arising which would have been rectified by having that service.
- Monitor weather conditions and plan accordingly
Winter weather is unpredictable, so staying ahead of the forecast is critical. Use GPS systems and telematics to monitor real-time weather conditions and adjust routes when necessary. Avoiding hazardous areas and planning efficient routes will help minimize delays and ensure driver safety.
- Leverage Fleet Management technology
Winter fleet preparation can be a complex process, but DAVIS can simplify things. With our software, you can:
– Track maintenance schedules: Set automatic reminders for winter-specific inspections and services.
– Monitor vehicle health: Receive real-time alerts for vehicle defects, such as low tyre pressure or engine faults.
Summary
Preparing your fleet for winter is essential for ensuring the safety of your drivers, maintaining operational efficiency, and reducing costs. By conducting detailed vehicle inspections, switching to winter tyres, checking fluids, equipping vehicles with the necessary tools, and providing driver training, you can keep your fleet running smoothly through the colder months. Don’t wait for the first snow to fall – start preparing your fleet today for a safer, more efficient winter season.
Interested in learning more about how DAVIS Fleet management software can help with Winter preparations? Contact us today or request a demo to see how our tools can optimize your fleet’s performance.
