What is a licence check?
Driving licences carry information regarding our driving record, such as our current points, disqualifications and of course which vehicles we are licensed and eligible to drive.
A licence check performed on an employee’s licence will return all this data, and more, enabling a complete view of driver risk. The results of the check may be an indicator as to whether additional, more frequent checks, and training should be put in place for certain “high risk” drivers. A full licence check may be the only way of knowing if a driver has had their licence revoked and therefore should not be driving for the company.
Without periodic licence checks, businesses areas at risk of fines and prosecution if an employee driving on company business is involved in an accident. A single licence check at the beginning of employment simply isn’t enough.
How often should I check my employees driving licences?
The frequency of driving licence checks for employees should be based on the risk profile of each driver. The following guidelines, suggested by the ADLV, may help employers determine the appropriate frequency of checks:
- Normal Risk Profile (0-3 points):
- Frequency: Bi-annual checks (every six months)
- Medium Risk Profile (4-7 points):
- Frequency: Quarterly checks (every three months)
- Maximum Risk Profile (8+ points):
- Frequency: Monthly checks
What do FORS recommend?
For the Bronze accreditation, it is recommended that driver licence checks should be completed every three months. FORS also state that the frequency should be increased for higher risk drivers, for example: monthly checks for drivers with 6 or more penalty points.
You can read more about the FORS guidelines here: https://www.fors-online.org.uk/cms/new-standard/
Additional Considerations
- Severity of Offences: While the number of points is a primary factor, the severity of the offences should also be considered. More severe offences might warrant more frequent checks, even if the points total is lower.
- Health Conditions: Drivers with medical conditions affecting their driving should be monitored closely, with the frequency of checks adjusted accordingly.
- Employee Disclosure: Relying on employees to self-report changes in their licence status is not reliable. Regular checking ensures up-to-date information.
- Regulatory Compliance: Regular licence checks help ensure compliance with legal and regulatory requirements, protecting the business from potential fines and legal issues.
Implementing a robust licence checking system
To effectively manage these checks, employers may utilise licence checking software such as DAVIS, which offer:
- Driver Risk Score: An advanced algorithm that provides a comprehensive risk profile by considering points, severity of endorsements, and health conditions.
- Automated Reminders: Regular reminders and automated checks to ensure compliance and reduce administrative burden. Automated rechecks also ensures a licence check isn’t forgotten.
By following these guidelines, employers can maintain a proactive approach to managing driver risk and ensuring the safety and compliance of their fleet operations.
To find out more about DAVIS get in touch or book a free demo.
If your business is looking for a comprehensive risk and fleet management system, DAVIS may be suitable for you. We offer mix and match modules, including: Licence Checking, Grey Fleet and Coaching.
